Guideline for Presenter

Handouts

All presenters of oral presentations are asked to provide a written text, summary or other documentation of their presentation at the Conference. You should give one copy of it to the Chairperson of your session. Please also provide handouts for the audience, 15 to 20 copies should do. Also, you should use PowerPoint for during your presentation.

Papers

Papers are oral presentations lasting 15 minutes, plus some time for questions. They will be scheduled in 120 minute sessions which will normally include 8 papers on similar themes, in exceptional cases, 4 papers may be combined.

The Programme committe will nominate a chairperson for each session who will take care of time and manage discussion. Please plan your presentation in a way to allow some questions within your presentation time.

Research Workshops

A Research Workshop focuses on methodological topics and may involve practical activity. Workshops are submitted by one author plus up to 3 -7 co-authors. Normally one session (90 minutes) is scheduled for a workshop and presenters will be asked to manage/chair their session.

Round Tables

A Round Table usually involves 3 or 4 short, linked contributions from 3 different countries. Bear in mind that the European/international dimension is very important to the success of your submission. A Round Table is submitted by one author plus up to 5 co-authors. Normally one session (90 minutes) is scheduled for a Round Table and presenters need to nominate a chairperson for their session. Presenters should plan one hour for the presentation and a 30 minute discussion afterwards.

Symposia

Symposia consist of one or two 90 minute conference sessions organised by the submitters. They usually include 3 – 5 papers per session plus a Discussant. An symposium consists of a minimum of 3 papers; and in order to guarantee a international perspective, at least three different countries/national perspectives must be represented within the papers presented in the symposium. The symposium needs to be handed in as one submission with a description of the symposium (500 words) and a list of all abstracts for all papers linked to it (200 word abstract per paper).

A Chairperson and a Discussant, who can offer a critique of the symposium as a whole, need also to be named on the proposal. The proposer is responsible for communicating with all contributors and with the conference secreteriat about the proposal. Four weeks prior to the conference the proposer also needs to provide the discussant with a full set of abstracts of papers within the symposium.

Scheduling of Symposia
Symposia are scheduled throughout the conference. The last two sessions are used as preferred options for symposium presentations.

Symposia with more than 5 papers
When planning and submitting a symposium, please be aware that the maximum number of papers within a symposium session is 6, the minimum number is 3. If your symposium is bigger than 5 papers, you need to hand in the symposium as two parts and indicate in the title of the single parts, that they belong together. The parts will be allocated in non-parallel time slots. Plan all parts of the symposium according to the conference guidelines with 3 countries represented in each session.

Posters

Posters are graphical presentations which will be displayed during the whole conference and presented in a special Poster Session. A Poster is submitted by one author plus up to seven co-authors. Presenters will be asked to be available at the Poster session to answer questions from other conference delegates. You will be informed on the format and size of the poster when your presentation is accepted.

Poster size

The poster size is A0, equals 118 cm height x 84 cm length, or smaller. Please choose upright format and keep in mind that the font sizes should be big enough to allow your poster to be read from some distance. We suggest using a font size of 22 – 24 pt for texts and 60 – 70 pt for headings.

You are kindly asked to bring your poster fully assembled and printed. There will be no possibility to print out on any larger formats at the conference.